{% set title = "APAR @ AIIMS" %} {% set description = "Success story of the implementation of an Annual Performance Appraisal at the All Indian Institute of Medical Sciences" %} {% set keywords = ["success story", "review", "case study", "annual performance appraisal"] %} {% set banner = "apar-aiims/banner" %} {% set logo = "images/success-stories/apar-aiims.jpg" %} {% extends "success_stories/layout.html" %} {% block customer %} {{ super() }}

The All Indian Institute of Medical Sciences are a group of autonomous government public medical colleges of higher education. These institutes have been declared by an Act of Parliament as Institutes of National Importance.

APAR stands for Annual Performance Appraisal Report. This is the process used to evaluate the annual performance of Central Government Employees in any organisation related to the Union Government of India.

The APAR form consists of the following parts:

The APAR forms collected over a period of 5 years are used in the promotion of the employees.

As per the Department of Personnel Training (DoPT), each step in the process has a certain deadline after which it is supposed to be taken to the next level.

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In a meeting with Deputy Director of Administration, AIIMS, New Delhi, it was decided to develop the module in-house and deploy it for the AIIMS. In the first phase, the module was to be launched for approx 4800 employees covering 60 designations.

The entire project was developed on Tryton. The work was done in the following stages:

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An in-house server was used to launch the project. The system was made available on both the Internet and intranet. The system was made available using the Tryton web client. The employees data was collected from the establishment on a parallel platform (initiated before developing the module).

This data was then migrated to the APAR module using Python scripts. Once the data was in place, the demos and the user training was conducted in batches to make sure that the users understood the process and what needed to be done by them.

Three modules were created as the by-product of this project:

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Mr. Shubhashish Panda, Deputy Director Administration Dr. Randeep Guleria, Director AIIMS

As of the 23rd October, 2019, 4840 APAR forms (out of have 4853) have completed the full process. That is approx 99.73% of all the APAR forms that were created. (The process is still ongoing)

Future Plans

In the Phase 2 of APAR, all the regular employees will be filling out their APARs online on this platform. The total count of regular employees is approx 13,000. This will include a wide range of users from doctors to support staff.

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Computer Facility, All India Institute of Medical Science, New Delhi

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